Security Clearance Information

All requested clearance information must be submitted in full by May 18, 2023. If cleared to attend, the Classified Sessions are only available to pre-registered, in-person, conference attendees of the 23^rd Annual Science & Engineering Technology Conference.If you have any questions regarding your clearance, please contact Casey Gates at casey.j.gates6.civ@army.mil.

For U.S. Attendees:

Please have your Security Manager submit a Visit Access Request (VAR) via DISS. VAR information is as follows. 

**To receive a confirmation email, Sender must leave the following under Contact Notes in DISS: 
  -  Contact Email
  -  Contact Phone Number

DISS SMO Code: W6HVAA4

• Reason for visit:  23^rd Annual Science & Engineering Technology (S&ET) Conference
• Dates:  May 23 - 25, 2023
• Access Required:  Secret
• SMO Code Security POC: Casey Gates at casey.j.gates6.civ@army.mil  or 210-221-1909
• Conference POC: Dr. Michele Atchison michelle.atchison@utsa.edu (primary), Andrew Peters apeters@NDIA.org (secondary)

For U.S. attendees who are unable to submit a VAR in DISS and who wish to attend the closed sessions, please utilize this secondary method:

On a Company Letterhead (Command Letter Head) must provide the following info:

• Name of Individual (Last, first, middle)
  
  
• Date of Attendance
• Last Four SSN
• Grade/Rank (Title)
• Type of Clearance (i.e. SECRET)
• Date of Clearance 
• Date of Investigation
• Date of Investigation Type
• Clearance Granted By:
• Name of SSO/Sec. Manager with POC  (must provide valid email and phone number).

**If any information is missing, the request will be denied. NOTE:  The Command/Company Letter head must be digitally signed with a DoD CAC card and submitted encrypted to email address: Casey Gates at casey.j.gates6.civ@army.mil

If U.S. person does not have a DoD CAC card, please submit official letterhead through DoD Safe and send a separate email with the passphrase the originator created to allow the receiver to download the form.

For International Attendees:

*For Non-U.S. Attendees, you must provide the following information to complete your embassy's foreign visit request forms:*  

Purpose: Attend the 23^rd Annual Science & Engineering Technology Conference at University of Texas, San Antonio, San Pedro 1. 

• Reason for visit:  23^rd Annual Science & Engineering Technology (S&ET) Conference
• Dates:  May 23 - 25, 2023
• Physical Address: 506 Dolorosa Street, San Antonio, TX 78204
• SMO Code Security POC: Casey Gates at casey.j.gates6.civ@army.mil
• Conference POC: Dr. Michelle Atchison michelle.atchison@utsa.edu  (primary), Andrew Peters  apeters@NDIA.org (secondary)